Miro vs Taskek: When You Need Tasks, Not Just Sticky Notes

Whiteboards are unbeatable for divergence—sketching flows, clustering notes, and spotting patterns. But shipping requires owners, deadlines, specs, and follow‑through. This post walks through where a dedicated whiteboard excels and where Taskek—with Draw Board, Kanban Boards, Docs, and AI—keeps momentum after the workshop.

What you’re actually trying to do

Diverge: Map the problem space visually.
Converge: Pick a path worth building.
Execute: Turn that path into tasks, a spec, and accountable owners.

Side‑by‑side where it matters

Idea capture: Both tools support fast sketching and sticky notes.
From sketch → task: In Taskek you can convert grouped shapes to tasks in one click, preserving labels as titles.
Spec proximity: Taskek attaches a Doc to each task so rationale and assets live beside the card.
Collaboration loop: Mentions work across boards, docs, and the original sketch, so decisions stay traceable.
AI assist: Summarize a messy board, propose subtasks, or draft acceptance criteria from headings.
Single source of truth: The task becomes the hub linking back to the whiteboard and forward to the spec.

Exact flow in Taskek (detailed)

Open Draw Board and map the user journey. Use verbs for node names (“Validate”, “Prototype”).
Group the winning path and add quick labels for scope, e.g., “MVP”, “Later”.
Click Convert → tasks appear on Kanban, already referencing the sketch.
Create a project Doc; paste goals, non‑goals, constraints, and a simple Decision Log section.
In each task, link to the Doc section that applies (e.g., #api-contract).
Use Mentions to assign owners and add due dates inline; pin the discussion to the card.
Ask AI to generate subtasks from Doc headings and to summarize status for async readers.

Tips most teams miss

Limit WIP: Convert only the path you’ll ship this sprint; archive the rest of the board image in the Doc.
Name for action: Node names become task titles—write them as done statements.
Keep evidence close: Screenshot key frames from the whiteboard into the Doc for context.
Blockers first: Add a “Risks & Unknowns” section and create tasks directly from it.

When a pure whiteboard is enough

Early discovery or facilitation training? Stay on the canvas. The switch to Taskek makes sense the moment you need accountability, iteration history, and crisp handoffs.

Ready to try the sketch‑to‑shipped flow? Start free and duplicate the sample project.